Career Opportunities

EXECUTIVE/ SENIOR EXECUTIVE, COLLEGES AND CHAPTERS

Responsibilities:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations; 
• Handle regular continuing medical education and continuing professional development programmes and activities; 
• Other duties as assigned from time to time.

Requirements:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Fresh graduates welcome to apply;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Good analytical, problem solving, negotiation and communication skills;
• Able to prioritize work and follow up with an eye for detail;
• A good team player, committed, able to multi-task and work under pressure;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events.

• To support the planning, development, production and delivery of communications materials and initiatives;
• To manage the organisation’s corporate website (content management system) and ensure microsites are updated and in keeping with corporate identity and guidelines;
• To coordinate and support the management of the organisation’s social media platforms;
• To assist in media relations, including releases and interviews;
• To assist with corporate secretarial matters to ensure compliance with statutory requirements;
• To provide administrative support in matters pertaining to corporate governance and charity;
• To plan and coordinate corporate events, from preparing budget, organising communication materials, engaging stakeholders, sponsors and vendors, attending to venue management and coordinate on-site logistics;
• To support and undertake other communications duties as assigned from time to time.

Requirements

• Degree in Marketing Communication, Mass Communication or equivalent;
• Minimum 3 to 5 years of relevant experience in corporate communications preferably in the healthcare industry (entry level candidates may be considered);
• Proficient in MS Office with good documentation and administrative skills;
• Excellent in writing, presentation and communication;
• A good team player, able to multi-task and work under pressure;
• Knowledge in design of software like Adobe Photoshop, illustrator etc will be an advantage;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events

• Provide secretarial and administrative support to the committees under the AMS Deanery and Academic Board;
• Support the promotion of continuing medical education to the specialists;
• Develop and maintain the administrative framework to support postgraduate education programmes in close collaboration with the colleges and chapters of the Academy of Medicine, Singapore;
• Conduct examinations, workshops including course;
• Collate and follow up on training and curriculum matters;
• Coordinate projects and track timelines;
• Other duties which may be assigned from time to time.

Requirements

• Degree in Business Administration with at least 3 years of relevant experience in the healthcare/education industry;
• Excellent command of spoken and written English;
• Good communication and interpersonal skills;
• Proficient in MS Office with good documentation and administrative skills;
• A good team player, committed, able to multi-task and work under pressure

MANAGER/ ASSISTANT MANAGER, PUBLICATIONS 

Responsibilities:

• Oversee, edit and manage medical journal/publications and the editorial team.
• Assist in development, publication, and dissemination of the medical journal Annals.
• Work out publishing timelines, scheduling of articles, and other requirements with editorial board and staff to publish journal on website.
• Manage digital publication and content from concept to layout, production and distribution.
• Maintain consistent high standards and accuracy in editorial and production teams and meet required deadlines.
• Liaise with authors, reviewers and editorial board, and with vendors, finance, external and internal staff members for smooth operations and production of publication.
• Oversee website by working closely with developers, updating content and requirements when required.
• Conduct web analytics and collate data regularly to monitor traffic and implement web strategies/initaitves.
• Update social media and monitor trends to maximise reach.

Requirements:

• Degree with minimum of 5-8 years of work experience in an editorial/publishing environment, in a supervisory position.
• Strong editing and writing skills, with ability to articulate and simplify technical/medical terms.
• Experience in medical or healthcare publications/industry an advantage.
• Experience with web and online publishing, digital platforms and social media. Publishing software, PhotoShop, analytics and digital proficiency would be pluses.
• Good communicator in both written and spoken words, with ability to relate to doctors, researchers and health professionals/administrators, as well as with staff and external parties.
• Knowledge of journal and manuscript submission processes would be advantageous.
• Result-focused and able to work independently and as a team.
• Excellent in handling multiple projects, planning with good time management.
• Decisive, especially in urgent or challenging situations.
• Ability to mentor and facilite team development.

• Assisting the Editorial team/Editor and the Editorial Board in planning, producing and managing print and digital publications by the Academy.
• Processing all submitted manuscripts for publication, including copyediting for grammar, managing the quality of writing (including editing/rewriting where necessary) and formatting as per house style.
• Working closely with authors, reviewers and vendors on publication matters.
• Managing the online manuscript submission and review system.
• Assisting with the development and implementation of editorial policies by the Editorial Board.
• Managing time and work to ensure that projects meet scheduled deadlines.
• Soliciting materials from authors to be published as required by the Academy.
• Helping with research on journal matters and improvements where required.
• Assisting with website content, billing and financial processes and other resources.

Requirements:

• Bachelor’s Degree with at least 3 years of related experience, preferably in editing and publishing.
• Strong command of the English language.
• Proficient in MS Office applications and internet savvy. Knowledge in InDesign and Photoshop is highly desired.
• Good organisational and coordination skills.
• Pro-active and meticulous, with ability to multi-task.
• Able to communicate effectively at all levels and work well in a team.
• Knowledge of medical/ life sciences and journals, basic XML and Wordpress would be pluses.
• Familiarity with web content management system and social media would be advantageous.