Career Opportunities

EXECUTIVE/ SENIOR EXECUTIVE, EDUCATION & TRAINING

Responsibilities:

• Provide secretarial and administrative support to the committees under the AMS Deanery and Academic Board;
• Support the promotion of continuing medical education to the specialists;
• Develop and maintain the administrative framework to support postgraduate education programmes in close collaboration with the colleges and chapters of the Academy of Medicine, Singapore;
• Conduct examinations, workshops including course;
• Collate and follow up on training and curriculum matters;
• Coordinate projects and track timelines;
• Other duties which may be assigned from time to time.

Requirements:

• Degree in Business Administration with at least 3 years of relevant experience in the healthcare/education industry;
• Excellent command of spoken and written English;
• Good communication and interpersonal skills;
• Proficient in MS Office with good documentation and administrative skills;
• A good team player, committed, able to multi-task and work under pressure.

EXECUTIVE/ SENIOR EXECUTIVE, COLLEGES AND CHAPTERS

Responsibilities:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations; 
• Handle regular continuing medical education and continuing professional development programmes and activities; 
• Other duties as assigned from time to time.

Requirements:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Fresh graduates welcome to apply;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Good analytical, problem solving, negotiation and communication skills;
• Able to prioritize work and follow up with an eye for detail;
• A good team player, committed, able to multi-task and work under pressure;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events.

Responsibilities

• Manage full set of accounts including AP/AR/ GL functions for Colleges;
• Prepare cheques, payment vouchers, journals and debit note/ credit note issuing;
• Perform monthly bank reconciliation and schedules in a timely manner;
• Liaise with various suppliers and customers, with regards to financial matters;
• Update incoming receipt such as cash/credit card/GIRO/cheque etc. into accounting & operation system;
• To perform other ad-hoc duties as assigned by superiors

Requirements

• Candidate must possess at least a Diploma in Accounting;
• At least 5 years of working experience in the related field;
• Familiarity with Microsoft Navision and proficient in Microsoft Excel;
• High degree of accuracy and attention to details, fast learning, independent, dedicated and committed;
• Excellent interpersonal and communication skills.

• Manage and administer IT infrastructures of the Academy, including maintenance, troubleshooting, upgrade, backup and recovery;
• Ensure overall functionalities of the Academy’s LAN, wireless network and network server;
• Provide IT support to staff/ end users and vendors management.
• Oversee the budget, acquisition, installation and maintenance of IT equipment and related assets;
• Initiate and manage IT projects to improve work efficiency and productivity, and system security;
• Email server administration, anti-virus monitoring and administration, and in-house applications.
• Prepare IT documentation and reports;
• Other duties as assigned from time to time.

Requirements

• Degree in IT, Computer Science, Computer Engineering or related disciplines;
• Minimum 5 years of relevant experience in the maintenance and troubleshooting of PC, IT infrastructures, network and IT-related systems;
• Familiar with Windows Servers Active Directory domain services administration, troubleshooting, health check, fine-tuning and backup solutions;
• Possess good initiatives, and is resourceful and independent;
• Good technical support and problem solving skills, and keeps up-to-date with current technologies;
• Working knowledge of HTML, SQL will be an added advantage.

• To support the planning, development, production and delivery of communications materials and initiatives;
• To manage the organisation’s corporate website (content management system) and ensure microsites are updated and in keeping with corporate identity and guidelines;
• To coordinate and support the management of the organisation’s social media platforms;
• To assist in media relations, including releases and interviews;
• To assist with corporate secretarial matters to ensure compliance with statutory requirements;
• To provide administrative support in matters pertaining to corporate governance and charity;
• To plan and coordinate corporate events, from preparing budget, organising communication materials, engaging stakeholders, sponsors and vendors, attending to venue management and coordinate on-site logistics;
• To support and undertake other communications duties as assigned from time to time.

Requirements

• Degree in Marketing Communication, Mass Communication or equivalent;
• Minimum 3 to 5 years of relevant experience in corporate communications preferably in the healthcare industry (entry level candidates may be considered);
• Proficient in MS Office with good documentation and administrative skills;
• Excellent in writing, presentation and communication;
• A good team player, able to multi-task and work under pressure;
• Knowledge in design of software like Adobe Photoshop, illustrator etc will be an advantage;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events