SENIOR EXECUTIVE, COLLEGES AND CHAPTERS
|
Responsibilities:
-
Provide secretariat and admin support for Colleges/Chapters organisational needs;
-
Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
-
Coordinate inputs and feedback on professional opinions;
-
Assist in preparation and management of operating budgets;
-
Administer requests for payments and invoices;
-
Assist in production and distribution of promotional materials;
-
Ensure currency and accuracy of information on website;
-
Ensure compliance with statutory regulations;
-
Handle regular continuing medical education and continuing professional development programmes and activities;
-
Other duties as assigned from time to time.
Requirements:
-
Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
-
Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
-
Proficient in MS office;
-
Good analytical, problem solving, negotiation and communication skills;
-
Able to prioritize work and follow up with an eye for detail;
-
A good team player, committed, able to multi-task and work under pressure;
-
Able to work beyond office hours and on weekends/Public Holidays for meetings and events.
|
EXECUTIVE, COLLEGES AND CHAPTERS |
Responsibilities:
-
Provide secretariat and admin support for Colleges/Chapters organisational needs;
-
Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
-
Coordinate inputs and feedback on professional opinions;
-
Assist in preparation and management of operating budgets;
-
Administer requests for payments and invoices;
-
Assist in production and distribution of promotional materials;
-
Ensure currency and accuracy of information on website;
-
Ensure compliance with statutory regulations;
-
Handle regular continuing medical education and continuing professional development programmes and activities;
-
Other duties as assigned from time to time.
Requirements:
-
Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
-
Fresh graduates welcome to apply;
-
Proficient in MS office;
-
Good analytical, problem solving, negotiation and communication skills;
-
Able to prioritize work and follow up with an eye for detail;
-
A good team player, committed, able to multi-task and work under pressure;
-
Able to work beyond office hours and on weekends/Public Holidays for meetings and events.
|
EXECUTIVE/ SENIOR EXECUTIVE, CORPORATE RELATIONS |
Responsibilities
-
To support the planning, development, production and delivery of communications materials and initiatives;
-
To manage the organisation’s corporate website (content management system) and ensure microsites are updated and in keeping with corporate identity and guidelines;
-
To coordinate and support the management of the organisation’s social media platforms;
-
To assist in media relations, including releases and interviews;
-
To assist with corporate secretarial matters to ensure compliance with statutory requirements;
-
To provide administrative support in matters pertaining to corporate governance and charity;
-
To plan and coordinate corporate events, from preparing budget, organising communication materials, engaging stakeholders, sponsors and vendors, attending to venue management and coordinate on-site logistics;
-
To support and undertake other communications duties as assigned from time to time.
Requirements
-
Degree in Marketing Communication, Mass Communication or equivalent;
-
Minimum 3 to 5 years of relevant experience in corporate communications preferably in the healthcare industry (entry level candidates may be considered);
-
Proficient in MS Office with good documentation and administrative skills;
-
Excellent in writing, presentation and communication;
-
A good team player, able to multi-task and work under pressure;
-
Knowledge in design of software like Adobe Photoshop, illustrator etc will be an advantage;
-
Able to work beyond office hours and on weekends/Public Holidays for meetings and events
|
EXECUTIVE/ SENIOR EXECUTIVE, EDUCATION AND TRAINING |
Responsibilities
-
Provide secretarial and administrative support to the committees under the AMS Deanery and Academic Board;
-
Support the promotion of continuing medical education to the specialists;
-
Develop and maintain the administrative framework to support postgraduate education programmes in close collaboration with the colleges and chapters of the Academy of Medicine, Singapore;
-
Conduct examinations, workshops including course;
-
Collate and follow up on training and curriculum matters;
-
Coordinate projects and track timelines;
-
Other duties which may be assigned from time to time.
Requirements
-
Degree in Business Administration with at least 3 years of relevant experience in the healthcare/education industry;
-
Excellent command of spoken and written English;
-
Good communication and interpersonal skills;
-
Proficient in MS Office with good documentation and administrative skills;
-
A good team player, committed, able to multi-task and work under pressure
|
EXECUTIVE/ SENIOR EXECUTIVE, PUBLICATIONS |
Responsibilities:
-
Assisting the Editorial team/Editor and the Editorial Board in planning, producing and managing print and digital publications by the Academy.
-
Processing all submitted manuscripts for publication, including copyediting for grammar, managing the quality of writing (including editing/rewriting where necessary) and formatting as per house style.
-
Working closely with authors, reviewers and vendors on publication matters.
-
Managing the online manuscript submission and review system.
-
Assisting with the development and implementation of editorial policies by the Editorial Board.
-
Managing time and work to ensure that projects meet scheduled deadlines.
-
Soliciting materials from authors to be published as required by the Academy.
-
Helping with research on journal matters and improvements where required.
-
Assisting with website content, billing and financial processes and other resources.
Requirements:
-
Bachelor’s Degree with at least 3 years of related experience, preferably in editing and publishing.
-
Strong command of the English language.
-
Proficient in MS Office applications and internet savvy. Knowledge in InDesign and Photoshop is highly desired.
-
Good organisational and coordination skills.
-
Pro-active and meticulous, with ability to multi-task.
-
Able to communicate effectively at all levels and work well in a team.
-
Knowledge of medical/ life sciences and journals, basic XML and Wordpress would be pluses.
-
Familiarity with web content management system and social media would be advantageous.
|
EXECUTIVE/ SENIOR EXECUTIVE, MEMBERSHIP |
Responsibilities
-
Communication with members - respond to membership-related enquiries, feedback and requests
-
Process applications and conduct verification checks
-
Prepare membership package for new members
-
Manage and maintain members database
-
Disseminate information and publicity materials
-
Invoicing and tracking of membership subscription
-
Organise events for members like the Induction Comitia
-
Perform full range of administrative duties including reports preparation, gathering statistics, correspondence, filing, digitalization of records, preparation and safe-keeping of certificates and records, sourcing for vendors, keeping stock and preparation of academic gowns and gifts
-
Support and execute membership engagement initiatives set by the Council and its committees
Requirement
-
Bachelor Degree with 2 years relevant experience in administration, membership organisations or data management
-
Entry level candidates are welcome to apply
-
Experience in the healthcare industry is an advantage
-
Strong interpersonal, written and verbal skills
-
Possess good numeracy and data management skills
-
Proficient in MS office
-
Strong organisational skills with ability to see through projects from start to finish
-
Meticulous with an eye for detail
-
Works well under pressure and is able to meet deadlines
-
Able to work occasional evenings and weekends for meetings and events
|
OFFICER / SENIOR OFFICER, MEMBERSHIP |
Responsibilites
-
Communication with members - respond to membership-related enquiries, feedback and requests
-
Process applications and conduct verification checks
-
Prepare membership package for new members
-
Manage and maintain members database
-
Disseminate information and publicity materials
-
Invoicing and tracking of membership subscription
-
Organize events for members like the Induction Comitia
-
Perform full range of administrative duties including reports preparation, gathering statistics, correspondence, filing, digitalization of records, preparation and safe-keeping of certificates and records, sourcing for vendors, keeping stock and preparation of academic gowns and gifts
-
Support and execute membership engagement initiatives set by the Council and its committees
Requirements
-
Polytechnic Diploma with 2 years relevant experience in administration, membership organisations or data management
-
Entry level candidates are welcome to apply
-
Experience in the healthcare industry is an advantage
-
Strong interpersonal, written and verbal skills
-
Possess good numeracy and data management skills
-
Proficient in MS office
-
Strong organisational skills with ability to see through projects from start to finish
-
Meticulous with an eye for detail
-
Works well under pressure and is able to meet deadlines
-
Able to work occasional evenings and weekends for meetings and events
|
|
Applications |
Interested applicants, please email updated resume (including current, expected salary and availability) in MS Word format to career@ams.edu.sg. |