EXECUTIVE/ SENIOR EXECUTIVE, COLLEGES AND CHAPTERS
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Responsibilities:
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Provide secretariat and admin support for Colleges/Chapters organisational needs;
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Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
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Coordinate inputs and feedback on professional opinions;
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Assist in preparation and management of operating budgets;
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Administer requests for payments and invoices;
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Assist in production and distribution of promotional materials;
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Ensure currency and accuracy of information on website;
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Ensure compliance with statutory regulations;
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Handle regular continuing medical education and continuing professional development programmes and activities;
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Other duties as assigned from time to time.
Requirements:
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Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
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Fresh graduates welcome to apply;
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Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
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Proficient in MS office;
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Good analytical, problem solving, negotiation and communication skills;
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Able to prioritize work and follow up with an eye for detail;
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A good team player, committed, able to multi-task and work under pressure;
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Able to work beyond office hours and on weekends/Public Holidays for meetings and events.
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EXECUTIVE/ SENIOR EXECUTIVE, CORPORATE RELATIONS |
Responsibilities
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To support the planning, development, production and delivery of communications materials and initiatives;
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To manage the organisation’s corporate website (content management system) and ensure microsites are updated and in keeping with corporate identity and guidelines;
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To coordinate and support the management of the organisation’s social media platforms;
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To assist in media relations, including releases and interviews;
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To assist with corporate secretarial matters to ensure compliance with statutory requirements;
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To provide administrative support in matters pertaining to corporate governance and charity;
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To plan and coordinate corporate events, from preparing budget, organising communication materials, engaging stakeholders, sponsors and vendors, attending to venue management and coordinate on-site logistics;
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To support and undertake other communications duties as assigned from time to time.
Requirements
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Degree in Marketing Communication, Mass Communication or equivalent;
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Minimum 3 to 5 years of relevant experience in corporate communications preferably in the healthcare industry (entry level candidates may be considered);
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Proficient in MS Office with good documentation and administrative skills;
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Excellent in writing, presentation and communication;
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A good team player, able to multi-task and work under pressure;
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Knowledge in design of software like Adobe Photoshop, illustrator etc will be an advantage;
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Able to work beyond office hours and on weekends/Public Holidays for meetings and events
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EXECUTIVE/ SENIOR EXECUTIVE, EDUCATION AND TRAINING |
Responsibilities
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Provide secretarial and administrative support to the committees under the AMS Deanery and Academic Board;
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Support the promotion of continuing medical education to the specialists;
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Develop and maintain the administrative framework to support postgraduate education programmes in close collaboration with the colleges and chapters of the Academy of Medicine, Singapore;
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Conduct examinations, workshops including course;
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Collate and follow up on training and curriculum matters;
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Coordinate projects and track timelines;
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Other duties which may be assigned from time to time.
Requirements
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Degree in Business Administration with at least 3 years of relevant experience in the healthcare/education industry;
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Excellent command of spoken and written English;
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Good communication and interpersonal skills;
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Proficient in MS Office with good documentation and administrative skills;
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A good team player, committed, able to multi-task and work under pressure
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MANAGER/ ASSISTANT MANAGER, PUBLICATIONS
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Responsibilities:
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Oversee, edit and manage medical journal/publications and the editorial team.
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Assist in development, publication, and dissemination of the medical journal Annals.
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Work out publishing timelines, scheduling of articles, and other requirements with editorial board and staff to publish journal on website.
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Manage digital publication and content from concept to layout, production and distribution.
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Maintain consistent high standards and accuracy in editorial and production teams and meet required deadlines.
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Liaise with authors, reviewers and editorial board, and with vendors, finance, external and internal staff members for smooth operations and production of publication.
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Oversee website by working closely with developers, updating content and requirements when required.
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Conduct web analytics and collate data regularly to monitor traffic and implement web strategies/initaitves.
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Update social media and monitor trends to maximise reach.
Requirements:
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Degree with minimum of 5-8 years of work experience in an editorial/publishing environment, in a supervisory position.
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Strong editing and writing skills, with ability to articulate and simplify technical/medical terms.
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Experience in medical or healthcare publications/industry an advantage.
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Experience with web and online publishing, digital platforms and social media. Publishing software, PhotoShop, analytics and digital proficiency would be pluses.
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Good communicator in both written and spoken words, with ability to relate to doctors, researchers and health professionals/administrators, as well as with staff and external parties.
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Knowledge of journal and manuscript submission processes would be advantageous.
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Result-focused and able to work independently and as a team.
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Excellent in handling multiple projects, planning with good time management.
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Decisive, especially in urgent or challenging situations.
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Ability to mentor and facilite team development.
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EXECUTIVE/ SENIOR EXECUTIVE, PUBLICATIONS |
Responsibilities:
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Assisting the Editorial team/Editor and the Editorial Board in planning, producing and managing print and digital publications by the Academy.
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Processing all submitted manuscripts for publication, including copyediting for grammar, managing the quality of writing (including editing/rewriting where necessary) and formatting as per house style.
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Working closely with authors, reviewers and vendors on publication matters.
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Managing the online manuscript submission and review system.
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Assisting with the development and implementation of editorial policies by the Editorial Board.
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Managing time and work to ensure that projects meet scheduled deadlines.
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Soliciting materials from authors to be published as required by the Academy.
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Helping with research on journal matters and improvements where required.
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Assisting with website content, billing and financial processes and other resources.
Requirements:
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Bachelor’s Degree with at least 3 years of related experience, preferably in editing and publishing.
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Strong command of the English language.
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Proficient in MS Office applications and internet savvy. Knowledge in InDesign and Photoshop is highly desired.
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Good organisational and coordination skills.
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Pro-active and meticulous, with ability to multi-task.
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Able to communicate effectively at all levels and work well in a team.
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Knowledge of medical/ life sciences and journals, basic XML and Wordpress would be pluses.
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Familiarity with web content management system and social media would be advantageous.
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Applications |
Interested applicants, please email updated resume (including current, expected salary and availability) in MS Word format to career@ams.edu.sg. |