Career Opportunities

EXECUTIVE/ SENIOR EXECUTIVE, COLLEGES AND CHAPTERS

Responsibilities:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations; 
• Handle regular continuing medical education and continuing professional development programmes and activities; 
• Other duties as assigned from time to time.

Requirements:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Fresh graduates welcome to apply;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Good analytical, problem solving, negotiation and communication skills;
• Able to prioritize work and follow up with an eye for detail;
• A good team player, committed, able to multi-task and work under pressure;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events.

• To support the planning, development, production and delivery of communications materials and initiatives;
• To manage the organisation’s corporate website (content management system) and ensure microsites are updated and in keeping with corporate identity and guidelines;
• To coordinate and support the management of the organisation’s social media platforms;
• To assist in media relations, including releases and interviews;
• To assist with corporate secretarial matters to ensure compliance with statutory requirements;
• To provide administrative support in matters pertaining to corporate governance and charity;
• To plan and coordinate corporate events, from preparing budget, organising communication materials, engaging stakeholders, sponsors and vendors, attending to venue management and coordinate on-site logistics;
• To support and undertake other communications duties as assigned from time to time.

Requirements

• Degree in Marketing Communication, Mass Communication or equivalent;
• Minimum 3 to 5 years of relevant experience in corporate communications preferably in the healthcare industry (entry level candidates may be considered);
• Proficient in MS Office with good documentation and administrative skills;
• Excellent in writing, presentation and communication;
• A good team player, able to multi-task and work under pressure;
• Knowledge in design of software like Adobe Photoshop, illustrator etc will be an advantage;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events

• Support plans initiated by the Membership Standing Committee and the Council;
• Execute events related to membership outreach programmes, members engagement, Induction Comitia etc.;
• Oversee and maintain members’ information in the Membership Management System;
• Oversee and organize membership package for new members;
• Sending regular reminders and following-up with members on payment of their membership subscription fees;
• Dissemination of information or publicity of programmes to members;
• Generate membership reports and statistics;
• Support the administrative duties of the Office (procurement, correspondence, filing, records safekeeping; digitalization of records, etc)
• Handle day-to-day membership enquiries
• Any other ad-hoc tasks assigned by the Management.

Requirements

• Degree in Business Administration/Public Relations/Marketing Communications or equivalent;
• 3 to 5 years of relevant experience in Administration, preferably from the healthcare industry or membership organisations;
• Possess good numeracy skills, IT proficiency in website and database maintenance;
• Proficient in MS office;
• Good analytical, problem solving, negotiation and communication skills;
• Able to prioritize work and follow through with an eye for detail;
• A good team player, committed, able to multi-task and work under pressure;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events.

• Manage full set of accounts including AP/AR/ GL functions for Colleges;
• Prepare cheques, payment vouchers, journals and debit note/ credit note issuing;
• Perform monthly bank and other reconciliations reconciliation and schedules in a timely manner;
• Liaise with various suppliers and customers, with regards to financial matters;
• Update incoming receipt such as cash/credit card/GIRO/cheque etc. into accounting & operation system;
• To handle change of bank mandates

Requirement

• Degree or Poly Diploma holder in Accounting related field with 3 years of relevant working experience in Finance
• Familiar with Navision or Microsoft Dynamics software an added advantage