Career Opportunities

SENIOR EXECUTIVE, COLLEGES AND CHAPTERS

Responsibilities:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations; 
• Handle regular continuing medical education and continuing professional development programmes and activities; 
• Other duties as assigned from time to time.

Requirements:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Good analytical, problem solving, negotiation and communication skills;
• Able to prioritize work and follow up with an eye for detail;
• A good team player, committed, able to multi-task and work under pressure;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events.

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Fresh graduates welcome to apply;
• Proficient in MS office;
• Good analytical, problem solving, negotiation and communication skills;
• Able to prioritize work and follow up with an eye for detail;
• A good team player, committed, able to multi-task and work under pressure;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events.

Responsibilites

• Communication with members - respond to membership-related enquiries, feedback and requests
• Process applications and conduct verification checks
• Prepare membership package for new members
• Manage and maintain members database
• Disseminate information and publicity materials
• Invoicing and tracking of membership subscription
• Organize events for members like the Induction Comitia
• Perform full range of administrative duties including reports preparation, gathering statistics, correspondence, filing, digitalization of records, preparation and safe-keeping of certificates and records, sourcing for vendors, keeping stock and preparation of academic gowns and gifts
• Support and execute membership engagement initiatives set by the Council and its committees

Requirements

• Polytechnic Diploma with 2 years relevant experience in administration, membership organisations or data management
• Entry level candidates are welcome to apply
• Experience in the healthcare industry is an advantage
• Strong interpersonal, written and verbal skills
• Possess good numeracy and data management skills
• Proficient in MS office
• Strong organisational skills with ability to see through projects from start to finish
• Meticulous with an eye for detail
• Works well under pressure and is able to meet deadlines
• Able to work occasional evenings and weekends for meetings and events