Career Opportunities

EXECUTIVE / SENIOR EXECUTIVE, COLLEGES AND CHAPTERS

Responsibilities:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

Requirements:

• Degree in any discipline;
• 3 to 5 years of experience in Administration and Secretariat support within the healthcare industry preferred, but entry-level candidates will also be considered;
• Proficient in MS office;
• Strong analytical, problem-solving, negotiation and communication skills;
• Possess a strong command of English with the ability to write and communicate effectively;
• Detail-oriented, with strong project management skills and the ability to handle multiple priorities
• A good team player, committed, able to multi-task and work under pressure;
• Able to work after office hours and on weekends/Public Holidays for occasional meetings and events.

EXECUTIVE, MEMBERSHIP RELATIONS

Responsibilities:

• Cultivate and build relationships with members through effective communication and timely response to requests and enquiries;
• Process applications and conduct verification checks;
• Manage and maintain members database;
• Invoicing and tracking of membership subscription;
• Develop, write and coordinate engagement collaterals for members and events ensuring high-quality content and alignment with the Academy’s brand and strategic goals;
• Organise events for members like the Induction Comitia;
• Design and develop surveys to track customer satisfaction and translate to actionable insights;
• Plan and manage committee meetings including taking effective minutes and follow-up;
• Perform full range of administrative duties including writing of presentation papers, gathering statistics, preparation and safe-keeping of certificates and records, vendor management, keeping stock and preparation of academic gowns and corporate gifts;
• Support and execute membership engagement initiatives set by the Council and its committees.

Requirements: 

• A bachelor’s degree in any discipline from a reputable university or a good polytechnic diploma with 2 years relevant experience in administration, membership organisations or marketing and corporate communications;
• Possess a good command of English and is able to write and communicate effectively;
• Ability to compute and check membership fees with accuracy based on fee structure and various concessionary schemes;
• Adept at reading, analysing and interpreting information that translates into strategic communication;
• Service oriented and creative in driving membership growth and retention of members;
• A strong team player who is able to work collaboratively to resolve issues and find solutions;
• Strong organisational skills with ability to manage as well as drive new projects independently from start to finish;
• Resilient, resourceful and meticulous with an eye for detail;
• Possess good understanding of data protection practices;
• Proficiency in MS Office;
• Able to work occasional evenings and weekends for meetings and events;
• Experience in customer relationship management and the healthcare industry is an advantage.

EXECUTIVE/ SENIOR EXECUTIVE, CORPORATE RELATIONS

Responsibilities:

Corporate Secretariat Support:

•  Assist with checking and collation of documents for ACRA e-filing and other statutory filings in compliance with the Company Charities Act.
• Maintain an organised filing system to facilitate efficient document retrieval.
• Support routine corporate secretarial tasks, including support for meetings such as the Academy’s annual general meeting and council meetings. Duties include venue booking, ordering of refreshments, setup, sending invitations, attendance tracking, preparation of meeting materials and notetaking.
• Sourcing and procurement duties including sourcing for and contacting potential vendors, gathering quotations, liaising with vendors, and submitting purchase requests and invoices and ensuring timeliness of payments, in compliance with finance guidelines.

Communications Planning & Content Development:

• Contribute to the planning, development, production, and delivery of communication materials aligned with the organisation's strategic goals.
• Collaborate with internal teams to ensure that all communications, both online and offline, align with broader Public Relations strategies.

Corporate Website Management:

• Implement timely content updates.
• Support microsite development and updates on AMS website where necessary.

Media Relations:

• Assist with media relations efforts, including responding to media inquiries and facilitating interviews with key stakeholders.
• Draft speeches, public announcements, and other written communication materials, ensuring consistency with the organisation’s voice and objectives.

Annual Report Production:

• Support in the planning, drafting, and production of the Annual Report, ensuring timely delivery and high-quality content that highlights the organisation’s accomplishments.

Requirements:

• Diploma/Advanced Diploma or Degree in Business Administration, Marketing, Communications, Digital Media, Information Management, English or a related field. Candidates without formal qualifications but with relevant experience are also encouraged to apply.
• A minimum of 2 years of relevant experience in corporate communications or corporate secretarial roles, preferably within the healthcare industry.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), with strong documentation and administrative skills.
• Strong command of written and spoken English, with the ability to craft clear and engaging communication materials.
• A collaborative team player who is capable of handling multiple tasks simultaneously, working well under pressure, and meeting deadlines.
• Knowledge of design software such as Adobe Photoshop and Illustrator or Canva is an advantage.
• Will occasionally be required to work beyond standard office hours, including evenings, weekends, and public holidays, as needed for meetings and events.